Records management solution for vocational training

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With a significant increase in e-learning over the past 18 months, an Australian tech company has developed a solution to help training organizations continue to meet their stringent assessment and compliance requirements.

A recent research report from the National Center for Vocational Education Research (NCVER) found that despite COVID-19 restrictions, the number of subjects taught online increased by 24% between 2019 and 2020 and there were 159,600 more registrations. online- only stand-alone subjects funded by government last year.

Queensland-based Cloud Assess streamlined the case management requirements of the A $ 9 billion vocational education and training sector by turning cumbersome paper-based processes into a faster digital system that saves money enormous amount of time and resources, and in turn contributes to the efficiency of online services. delivery.

Chief Executive Officer Rob Bright said the need for digitally delivered training has grown exponentially as sometimes face-to-face is not an option but tracking staff, intern or of students has not changed.

“Many industries are required to meet high levels of standards and skills through their training, but many files are still on paper,” said Mr. Bright.

“This process is complicated and time consuming to print, process, scan and store, and even lose important documents that are integral to maintaining compliance.

“We have developed an online solution that transforms traditional assessment methods so that training organizations can enroll through student completion, all on one platform and with any device. . “

An example of where Cloud Assess has enabled an industry to stay ahead of their training requirements is providing the Pharmacy Guild of Australia with the ability to deploy rapid and effective vaccination training for all. his members.

“Where there was an urgent need to train hundreds of pharmacy workers across the country on information about COVID vaccinations and how to administer them correctly, which was of the utmost importance, we had the solution. digital technology they needed to do it successfully on a large scale, ”Mr. Bright said.

“Our software and systems not only provide the training information and assessment tools, but they also allow business leaders to keep tabs on their compliance obligations and store that information without limitation.

“If there was an audit or any security issues that emerge, the records are there to support the company’s legislative compliance. “

According to the results of the NCVER survey, over 75% of registered training organizations have transferred at least some of their training and assessment online and these types of transitions can be managed effectively by companies like Cloud Assess.

Bright said the evolution from paper-based assessment to online assessment has a huge impact on the productivity of their clients with one training organization automating over 300,000 tasks in less than a year and another client saving 30 tonnes of waste comprising nearly 6 million sheets of paper.

By digitizing the assessment process, the speed at which assessments can be deployed and completed is phenomenal, with four assessments performed per second every day and ultimately Cloud Assess provides peace of mind in compliance, ”said Mr. Bright.

“Our Cloud Assess systems have saved organizations time, reduced costs and enabled the growth of many businesses, regardless of the current situation. “

Since its inception, the company has achieved a high growth trajectory with all of its businesses 100% invested in supporting the Australian economy.

“Over the years, we have worked successfully with a number of leading customers including McDonalds, KFC, Flight Center, Queensland Rail, McMahon, Veolia and Komatsu, and also serve a wide range of other brands including operators in the transportation, energy, health and construction industries as well as RTOs and private schools, ”said Mr. Bright.

“If these companies stopped training and assessments, they would be negatively affected and it would hurt their entire business and in turn have a direct or indirect impact on the economy.

“Cutting-edge technology and keeping people connected is the cutting edge of the future – and that’s exactly what we’re delivering to our customers across industries. “

Founded in 2013, the Cloud Assess concept was identified after one of the founders worked as a consultant for a large mining company. The training systems were designed to support the daily validation of skills, but they lacked a system capable of operating with a massive team of individuals working in shifts 24/7, making planning and recovery of records virtually impossible. . Carrying out assessments via iPads was identified as the solution, and thus emerged the business idea of ​​filling the market void for other industries.

Cloud Assess has won awards for local businesses, including the IT and Digital Business Award at the Business Excellence Awards (2020) and the Mayors Award for Innovation at the Gold Coast Business Excellence Awards (2019). Founder Rob Bright was also a finalist for the Gold Coast 40 under 40 Young Entrepreneurs Award.

For more information visit www.cloudassess.com.au.

Cloud Assess Managing Director Rob Bright (left) and CTO Andrew Baker.

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